SurgiMate Enterprise is the premier software system to manage surgical information. Built and designed as a total solution, SurgiMate Enterprise is the only package that fully addresses the unique needs of surgical clinics.
Intuitively designed, SurgiMate streamlines your surgical processes to improve bottom line results and increase productivity. At the click of a button, all surgical information can be accessed and managed, forms can be automatically generated, schedules seamlessly synchronized and modifications consistently managed for all surgeries past, present, pending or future.
SurgiMate Enterprise is easy to use, quick to implement, highly flexible, and fully supported by a team who understands the unique needs of the surgical clinic. SurgiMate will save time and costs on staffing, coordination and administration by making you more efficient and more effective.
Managing Surgical Workflows
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User-friendly interface to enable surgical coordinators or surgeons to create and manage every surgical case.
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Automatically import demographic, billing and other information from Practice Management Solutions for each surgical case.
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Book surgeries quickly using customized defaults, dropdowns and clicks/
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Each surgical coordinator as well as surgeon use customized screens and workflows for booking and scheduling.
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Add and modify any relevant information pertaining to the surgical case such as surgical date, procedure, insurance information, length of hospital stay, duration of case, pre-operative testing etc.
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Allows for automated messaging from surgeons to surgical coordinators.
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Alerts and warnings ensure that the required information for every surgical case is completed before posting.
Form Generation and Management
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Central repository of all up to date surgical forms such as:
- Custom Patient Letters
- Office forms (scheduling sheet, informational sheets, surgeon specific pre and post-operative instructions)
- Hospital forms (O.R. reservation, consent, history and physical, pre and post-operative, testing forms)
- Insurance and Billing Forms
- Generates and prints hospital and surgical forms depending on surgeon, hospital and procedure.
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Automatically regenerate forms after every modification (such as a change in surgery date, hospital, surgeon) to ensure consistent and easy to handle change management.
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Dramatically increases the accuracy of your forms.
Procedures and Coding
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Centralized location to manage all procedure and diagnosis codes
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Custom procedure lists for every surgeon in the practice with corresponding CPT codes
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Automatic generation of relevant diagnosis list for every procedure.
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Easy-to-use search engine that enables you to search based on part of a procedure name or code
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Reduce errors and phone calls to insurance companies.
Integration
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Automatically import information from Practice Management Solutions and Electronic Medical Record (EMR) Systems.
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Automatically transfer surgical appointments to Outlook calendars and synchronized PDAs.
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Generate surgical reports and export to any reporting tool including Excel and Crystal Reports.
Communication and Messaging
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Communicate surgical information between surgeons, schedulers, management and support staff
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Ability to send customized messages (such as emails or text messages) to any relevant staff member when particular situations arise such as:
- When a surgeon posts a case, the surgical coordinator receives an email
- When a surgery requires pre-certification, insurance staff are notified.
- On day before surgery, surgeons receive text messages regarding start time and procedure list.
Reporting and Queries:
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Pre built and customer reports to enable surgical management and staff to gather updated information immediately about surgical activities. The type of reports can include:
- Lists of patients with an upcoming status who do not have a pre-certification number. Further sub-sort by other fields such as insurance company.
- A list of pending patients or a list of cancelled patients.
- A calendar list of all scheduled surgeries for each surgeon or the entire group.
- A daily report of all surgeries with a particular surgeon at a particular hospital on a specified date
- A list of special equipment that a surgeon will need for surgery on a particular date.
- A list of patients over 60 years of ago who have had a particular type of surgery at a specific hospital.
HIPPAA Audit Trail:
SurgiMate Enterprise has incorporated a HIPAA Audit trail to support compliance with HIPAA regulations.
o Viewing: Administrators can view which staff members opened or closed a particular surgical case and when it was completed.
o Tracking: All changes to a particular surgical case including status assigned or reassigned (eg. Surgery Upcoming / Pending / Done) are tracked.
Administration Module:
SurgiMate administration module ensures that your clinic has full control over user permissions and access rights including:
Adding / Removing / Editing a new Physician's Assistant name to the system
Adding / Removing / Editing a Procedure, Diagnosis or Code, Anesthesia
Adding / Removing / Editing a Surgical Coordinator Name
Adding / Removing / Editing an Insurance Company or their details
Adding / Removing / Editing equipment lists particular to each surgeon.
Security:
SurgiMate Enterprise has been designed to enforce strict security requirements and includes features such as access control, authentication of users to access the system, audit and lineage reporting, security documentation as well as full back-up and recovery. Different user types are assigned a set of rights and privileges including view only, view and write, full administrative control. For example, surgical schedulers can open, close and edit surgery information while receptionists can only view / print the information.
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