Products & Services

SurgiMate streamlines your surgical processes to improve bottom line results and increase productivity. At the click of a button, all surgical information can be accessed and managed, forms can be automatically generated, schedules seamlessly synchronized and modifications consistently managed for all surgeries past, present, pending or future.

Quick Scheduler

• Book surgeries quickly using customized defaults, dropdowns and clicks
• Easily add and modify any relevant surgical information such as surgical date, procedure, insurance information, length of case, pre-operative testing etc.
• Automated messaging from surgical coordinators to surgeons or insurance department
• Alerts and warnings ensure that all necessary items are completed before surgery
  
    
  SurgiMate ESRM - Quick Scheduler
         (click on screenshot to open)

Surgical Calendar

• Filter calendar by surgeons, hospital and surgical coordinators
• View calendar in monthly, weekly or daily mode
• Maximize blocked time for surgeons at surgical locations
• Synchronize Surgical Calendar with PDAs, Outlook, EMR or PM calendars
  
      
              SurgiMate ESRM - Surgical Calendar
                     (click on screenshot to open)
  

One Click Form Generator

• Generate all patient information and hospital forms with 100% accuracy, including:
  • Custom patient letters
  • Office forms, scheduling sheet, informational sheets, surgeon specific, operative instructions
  • Hospital forms, OR reservation, consent, H&P, PAT
  • Insurance and billing forms
• Regenerate forms after modifications (such as a change in surgery date, hospital, procedure) to handle changes consistently and easily
• Manage forms in a central, accessible and organized form repository
• Sort forms by surgeon, hospital and procedure
  
   
  SurgiMate ESRM - Form Generation
        (click on screenshot to open)

Analytics and Reporting

• Pre-built and customized reports enable surgical management and staff to gather updated information about surgeries. Reports can include:
  • Patients with an upcoming surgery who do not have a pre-certification number, sorted by other fields such as insurance company
  • Pending or cancelled surgeries
  • A calendar display of all scheduled surgeries for each surgeon or the entire group
  • Daily reports of all surgeries (lists by surgeon and date)
  • Special equipment (lists by surgeon and date)
    
          
           SurgiMate ESRM - Analytics and Graph
                      (click on screenshot to open)

Central Coder

• Centralized location to manage all procedure and diagnosis codes
• Custom procedure and diagnosis lists for every surgeon in the practice with corresponding CPT and ICD9 codes
• Automatic generation of relevant diagnosis list for each procedure
• Quick search engine enables a search based on part of a name or code

Integration Engine

• Automatically import patient information from Practice Management Solutions and Electronic Medical Record (EMR) Systems
• Generate surgical reports and export to any reporting tool including Microsoft Excel and Crystal Reports
• Synchronize Surgical Calendar with PDAs, Outlook, EMR or PM calendars
                                                
                     Sample Microsoft Outlook and Excel Outputs
                                  (click on screenshot to open)

Communicator

• Communicate surgical information between surgeons, schedulers, management and support staff
• Send customized messages (emails) to relevant staff when situations arise such as:
  • Surgeon posts a case > the surgical coordinator is notified
  • Surgery requires pre-certification > insurance staff are notified
  • The day before surgery, surgeons receive accurate information regarding start times and procedure list

Security

PQRI

Dermatology clinics across the United States have implemented SurgiMate Derm Tracker to revolutionize their biopsy management and workflow. This product offers dermatology clinics a comprehensive solution for problems related to biopsy ordering, results, surgery and follow-up. SurgiMate's particular management expertise in the dermatologic discipline is evident by:

• Lab order entry form with drop downs and clicks to produce a biopsy record
• Generate labels and lab orders forms (avoiding manual error)
• Reports to track missing results and malignant biopsies
• Generate patient letters to notify them of upcoming follow-ups and malignancy checks
• Maintain a permanent record of every biopsy ordered within the practice for medico-legal reasons
• Enable staff throughout office locations to enter and access biopsy information (which usually takes places in one paper folder or one Excel spreadsheet

Recognizing that the needs of surgical practices vary depending on specialty and size, ESRM provides specialty-specific tools, templates, and workflows to accommodate these differences. SurgiMate’s professional serice team helps achieve dramatic improvements in efficiency and patient care.

SurgiMate has customized templates for the following specialties:

• Orthopaedic
• Ophthalmology

SurgiMate is continuously developing additional modules and content with new customers in different surgical specialties. Should you wish to discuss your needs with a SurgiMate specialty, please click here.